Office Manager Interview Preparation Guide
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Office Manager post related Frequently Asked Questions by expert members with experience in Office Manager jobs. These questions and answers will help you strengthen your technical skills, prepare for the new job test and quickly revise the concepts

32 Office Manager Questions and Answers:

1 :: What is management?

Management is the function that coordinates the efforts of people to accomplish goals and objectives using available resources efficiently and effectively.
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2 :: What does management include?

Management includes planning, organizing, staffing, leading or directing, and controlling an organization to accomplish the goal. Resourcing encompasses the deployment and manipulation of human resources, financial resources, technological resources, and natural resources. Management is also an academic discipline, a social science whose objective is to study social organization.
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3 :: What is an office manager responsible for?

Office managers are responsible for organizing all of the administrative activities that facilitate the smooth running of an office.
They must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.
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4 :: What is the work of an office manager?

Although the work of an office manager differs greatly across organisations, they all have the responsibility for ensuring that their office runs efficiently. Job titles vary and office managers typically enter at office administrator level and work their way up with experience.
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5 :: Are you qualified to maintain office records?

You can speak about designing filing systems and ensuring that the records are updated regularly. You should also discuss how to achieve the security of these records.
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6 :: What are the responsibilities of the role of an office manager?

It is the office manager's responsibility to ensure office functionality. The job involves many administrative tasks: HR issues - hiring and firing personnel, orienting and training the organization employees, coaching staff, and enforcing company rules and discipline.
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7 :: How would you treat any conflicts that might arise in your office?

Conflicts are often the result of stress, rather than any dispute or actual reasons.
There are a number of ways to resolve a conflict. The simplest way is to allow the employee to talk about it with you. Often, this alone makes him or her feel better. Coaching workers about stress management is another way to prevent conflict.
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8 :: What are the actions you can do to maintain office efficiency?

Describe your prioritization process: planning ahead of office procedures, scheduling, and layout and supplies maintenance. Explain how you've monitored employees' performance to identify functionality or anticipate problems and conflicts.
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9 :: How will you describe your management style?

You may be tempted to share a specific management style but the best answer to this question is, "I choose to adapt my management techniques based on the present situation, as work environments are constantly dynamic and often need to be handled in unique, novel ways."
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10 :: What are the most vital skills for an office manager?

Interpersonal and team skills are key factors. You can also list management administration knowledge/skills, computer literacy, ability to multi-task, making decisions independently, and communicating effectively with office staff and senior management.
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